Executive Assistant to CEO – REF 202 – 01

Full Time, Permanent
Europe, NY, Remote


Purpose of the Role

As an Executive Assistant you will provide personalized and timely support to the senior executive management of our growing company. This is a key role, requiring a high-level of prioritization and organizational skills with good communication and proactiveness in order to be successful, ultimately contributing to the efficiency of our business. You will be responsible for the official communication, internal and external, on behalf of our CEO, and will work with sensitive information in utter most confidential manner.

Duties and Responsibilities

  • Provide administrative support to the CEO, including phone, calendar, travel arrangements and expenses
  • Manage a complex calendar and schedule requirements
  • Prepare video- and audio-conferences, attend meetings and keep notes
  • Prepare weekly, monthly, yearly reports
  • Monitor costs and expenses to assist in the preparation of budget
  • Coordinate  internal and external events on behalf of the CEO
  • Liaise with different stakeholders and internal parties on behalf of the CEO

Required Experience & Knowledge

  • Extensive experience in providing support at an Executive level within the digital/ tech industry in a remote environment
  • Previously managed international travel arrangements in multiple time zones, currency and languages
  • Experience managing incoming calls and emails,prioritising and responding as appropriate
  • Good computer skills, preferably with MacOS, GDrive tools and Microsoft Office Suite
  • Demonstrated experience managing a high workload and ad-hoc requests
  • Previously worked on your own initiative with limited supervision
  • Experience supporting and organising team events, internal and external meetings
  • Previously dealt with a wide range of senior stakeholders

Skills and Attributes

  • Professional attitude, with excellent communication skills
  • Exceptional organizational and prioritization skills within dynamic environments
  • Flexibility and discretion, the role deals with confidential information
  • Proactiveness and attention to details

Required Education & Qualifications

  • Advanced level of spoken and written English
  • BA, MA degree in business, business administration or proven experience

Apply Online

A valid email address is required.