Procurement Coordinator – REF 204 – 03

Full Time, Permanent
Bulgaria, Sofia


Purpose of the Role

The Procurement Coordinator will perform independently clerical and logical tasks in connection with shipping goods from e-Commerce sites. It will be the link between business and customers, as well as sales, buyers, logistics in a diverse environment, covering different time zone 

Duties and Responsibilities

Purchase Order (PO) process coordination

  • Request and collect updated pricing, delivery time and packaging requirements from existing suppliers before preparing POs in accordance with Company guidelines 
  • Coordinate the PO issuance process with the Supplier and Company by ensuring all requirements are met by suppliers and their proforma invoices are complete and approved before issuing for Company approval 
  • Ensure suppliers meet their commitments in terms of price, lead-time, documentation requirements after PO acceptance 
  • Communicate, record and update accurately and timely Estimated Ready to Ship dates to all relevant stakeholders 
  • Coordinate the packaging requirements with Company and Supplier 
  • Coordinate the payment process between Company and Supplier
  • Coordinate the Quality & Inventory Control Checks with supplier
  • Coordinate with the freight forwarders, shipping agents, customs clearance agents, shipments pickups, quotes, cross border transportation and customs clearance until delivered to Amazon or other designated destination
  • Communicate, record and update accurately and timely Estimated Arrival Dates dates to all relevant stakeholders 
  • Receive the PO in Netsuite and collect proof(s) of deliveries at different locations  
  • Act as the custodian of the PO files containing all PO related information 
  • Other activities as directed by company 

Calculation of Cost of Goods Sold (COGS) per PO

  • Ensures all necessary information and supporting documents are available for each PO to calculate the COGS per unit. 
  • Populates templates to support COGS 

Required Experience & Knowledge

  • 3-5 years professional experience in purchasing and cross-border logistics
  • General databases know-how
  • Experience with ERP systems ( Oracle, NetSuite, SAP…etc.)
  • Advanced knowledge of MS Office pack, especially  Excel
  • Experience managing diverse channels of communication Sales, Logistics, Buyers
  • Experience identifying risks in case of delays

Skills and Attributes

  • Excellent communication and customer-service skills, both verbal and written
  • Knowledge and experience dealing with Chinese/Asian suppliers
  • Very strong problem solving and analysis skills
  • Good negotiation skills
  • Planning and organization skills 
  • Team attitude and conflict management
  • Adaptability and stress tolerance

Required Education & Qualifications

  • Fluency in English (both written and spoken) is a must 
  • BS Degree or equivalent in supply chain, logistics, engineering, economics, etc.
  • Any relevant certificated would be considered a plus

Apply Online

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