Procurement Supervisor – REF 204 – 02

Full Time, Permanent
Bulgaria, Sofia

Purpose of the Role

The Procurement Supervisor provides management and coordination to procurement team, located in our office in Sofia. The team will perform independently clerical and logical tasks in connection with shipping goods from e-Commerce sites. It will be the link between business and customers, as well as sales, buyers, logistics in a diverse environment, covering different time zones. 

Duties and Responsibilities

  • Supervision and reporting
    • Supervise tasks and performance of assigned Procurement Coordinators 
    • Participate in hiring and training of assigned Procurement Coordinators
    • Prepare and communicate timely and effectively synthesized reports, escalations and action plans to management in the US 
    • Participate in meetings and share status reports with stakeholders 
  • Supervise Purchase Order (PO) process coordination
    • Ensure pricing, delivery time and packaging requirements from existing suppliers before preparing POs is in accordance with Company guidelines 
    • Ensuring all requirements are met by suppliers and their proforma invoices are complete and approved before issuing for Company approval 
    • Ensure suppliers meet their commitments in terms of price, lead-time, documentation requirements after PO acceptance 
    • Ensure Estimated Ready to Ship dates to all relevant stakeholders are communicated, recorded and updated accurately and timely
    • Ensure the packaging requirements with Company and Supplier 
    • Ensure the payment process between Company and Supplier is coordinated following Company policies
    • Ensure Quality & Inventory Control Checks with supplier is coordinated following Company policies
    • Ensure effective coordination with  freight forwarders, shipping agents, customs clearance agents, shipments pickups, quotes, cross border transportation and customs clearance until delivered to Amazon or other designated destination
    • Ensure Estimated Arrival Dates are communicated to all relevant stakeholders 
    • Ensure  Pos are correctly received in Netsuite and  proof(s) of deliveries at different locations  are collected and maintained 
    • Act as the custodian of the PO files containing all PO related information 
    • Other activities as directed by company 
  • Calculation of Cost of Goods Sold (COGS) per PO
    • Ensures all necessary information and supporting documents are available for each PO to calculate the COGS per unit. 
    • Populates templates to support COGS 

Required Experience & Knowledge

  • 8-10 years professional experience in purchasing and cross-border logistics
  • General databases know-how
  • Experience with ERP systems ( Oracle, NetSuite, SAP…etc.)
  • Advanced knowledge of MS Office pack, especially  Excel
  • Experience managing diverse channels of communication Sales, Logistics, Buyers
  • Experience identifying risks in case of delays

Skills and Attributes

  • Excellent communication and customer-service skills, both verbal and written
  • Knowledge and experience dealing with Chinese/Asian suppliers
  • Very strong problem solving and analysis skill
  • Good negotiation skills
  • Planning and organization skills
  • Team attitude and conflict management
  • Adaptability and stress tolerance

Required Education & Qualifications

  • Fluency in English (both written and spoken) is a must 
  • BS Degree or equivalent in supply chain, logistics, engineering, economics, etc.
  • Any relevant certificated would be considered a plus

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